By: Oakley H.B. No. 667 73R3518 JD-D A BILL TO BE ENTITLED 1-1 AN ACT 1-2 relating to notifying certain state employees when information in 1-3 their personnel files is inspected under the open records law. 1-4 BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF TEXAS: 1-5 SECTION 1. Section 4, Chapter 424, Acts of the 63rd 1-6 Legislature, Regular Session, 1973 (Article 6252-17a, Vernon's 1-7 Texas Civil Statutes), is amended to read as follows: 1-8 Sec. 4. Application for Public Information. (a) On 1-9 application for public information to the officer for public 1-10 records in a governmental body by any person, the officer for 1-11 public records shall promptly produce such information for 1-12 inspection or duplication, or both, in the offices of the 1-13 governmental body. If the information is in active use or in 1-14 storage and, therefore, not available at the time a person asks to 1-15 examine it, the officer for public records shall certify this fact 1-16 in writing to the applicant and set a date and hour within a 1-17 reasonable time when the record will be available for the exercise 1-18 of the right given by this Act. Nothing in this Act shall 1-19 authorize any person to remove original copies of public records 1-20 from the offices of any governmental body. 1-21 (b) A person requesting access to information in the 1-22 personnel file of an employee of a governmental body described by 1-23 Section 2(1)(A) of this Act must submit a written application to 1-24 the officer for public records of the governmental body. The 2-1 application must include the requestor's name and home or business 2-2 address, the name and home or business address of any person or 2-3 entity on whose behalf the request is made, and the reason access 2-4 to the information is requested. If access to any information is 2-5 given, a copy of the application shall be given to the employee. 2-6 SECTION 2. This Act takes effect September 1, 1993. 2-7 SECTION 3. The importance of this legislation and the 2-8 crowded condition of the calendars in both houses create an 2-9 emergency and an imperative public necessity that the 2-10 constitutional rule requiring bills to be read on three several 2-11 days in each house be suspended, and this rule is hereby suspended.