85R8717 YDB-D
 
  By: Uresti H.B. No. 1898
 
 
 
A BILL TO BE ENTITLED
 
AN ACT
  relating to a study on state agency digital data storage and records
  management practices and associated state costs.
         BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF TEXAS:
         SECTION 1.  (a) In this section, "state agency" means a
  board, commission, office, department, council, authority, or
  other agency in the executive or judicial branch of state
  government that is created by the constitution or a statute of this
  state. The term does not include a university system or institution
  of higher education as those terms are defined by Section 61.003,
  Education Code.
         (b)  The Department of Information Resources and the Texas
  State Library and Archives Commission shall conduct a study on
  state agency digital data storage and records management practices
  and the associated costs to this state.
         (c)  The study required under this section must examine:
               (1)  the current digital data storage practices of
  state agencies in this state;
               (2)  the costs associated with those digital data
  storage practices;
               (3)  the digital records management and data
  classification policies of state agencies and whether the state
  agencies are consistently complying with the established policies;
               (4)  whether the state agencies are storing digital
  data that exceeds established retention requirements and the cost
  of that unnecessary storage;
               (5)  the adequacy of storage systems used by state
  agencies to securely maintain confidential digital records; and
               (6)  possible solutions and improvements recommended
  by the state agencies for reducing state costs and increasing
  security for digital data storage and records management.
         (d)  Each state agency shall participate in the study
  required by this section and provide appropriate assistance and
  information to the Department of Information Resources and the
  Texas State Library and Archives Commission.
         (e)  Not later than December 1, 2018, the Department of
  Information Resources and the Texas State Library and Archives
  Commission shall issue a report on the study required under this
  section and recommendations for reducing state costs and for
  improving efficiency in digital data storage and records management
  to the lieutenant governor, the speaker of the house of
  representatives, and the appropriate standing committees of the
  house of representatives and the senate.
         (f)  This section expires September 1, 2019.
         SECTION 2.  This Act takes effect September 1, 2017.