85R11386 TJB-D
 
  By: Fallon H.B. No. 3708
 
 
 
A BILL TO BE ENTITLED
 
AN ACT
  relating to recordings of meetings of certain governmental bodies;
  creating offenses.
         BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF TEXAS:
         SECTION 1.  Section 551.001, Government Code, is amended by
  adding Subdivision (9) to read as follows:
               (9)  "Video recording" means a recording of reasonable
  quality on which a combination of audio and video is recorded.
         SECTION 2.  Section 551.021(a), Government Code, is amended
  to read as follows:
         (a)  Except as provided by Section 551.0215, a [A]
  governmental body shall prepare and keep minutes or make a
  recording of each open meeting of the body.
         SECTION 3.  Subchapter B, Chapter 551, Government Code, is
  amended by adding Section 551.0215 to read as follows:
         Sec. 551.0215.  MINUTES AND RECORDING OF OPEN MEETING
  REQUIRED IN CERTAIN POPULOUS COUNTIES. (a)  Subject to Subsection
  (b), this section applies only to a governmental body located
  wholly or partly in:
               (1)  a county with a population of more than two million
  that is adjacent to a county with a population of more than one
  million; and
               (2)  a county with a population of more than 600,000
  that is adjacent to a county with a population of more than two
  million.
         (b)  This section does not apply to:
               (1)  a governmental body described by Section
  551.001(3)(A);
               (2)  a municipal governmental body described by Section
  551.001(3)(C) or (D) for a municipality with a population of less
  than 25,000 located wholly or partly in a county described by
  Subsection (a); or
               (3)  a school district board of trustees for a school
  district with a student enrollment of less than 5,000 located
  wholly or partly in a county described by Subsection (a).
         (c)  A governmental body shall prepare and keep for each open
  meeting of the body:
               (1)  minutes of the meeting; and
               (2)  either:
                     (A)  a video recording of the meeting; or
                     (B)  a recording of the meeting if the meeting is a
  telephone conference call meeting authorized by Subchapter F or by
  other law.
         (d)  The minutes must:
               (1)  state the subject of each deliberation; and
               (2)  indicate each vote, order, decision, or other
  action taken.
         SECTION 4.  Subchapter B, Chapter 551, Government Code, is
  amended by adding Section 551.024 to read as follows:
         Sec. 551.024.  INTERNET ARCHIVE OF RECORDINGS. (a) This
  section applies only to a governmental body to which Section
  551.0215 applies.
         (b)  Except as provided by Subsection (c), a governmental
  body shall archive and make available on the Internet website of the
  body or the governmental entity to which the body belongs each
  recording of an open meeting required to be recorded under this
  chapter or other law.
         (c)  If neither the governmental body nor the governmental
  entity to which the body belongs maintains an Internet website, the
  body shall archive and make available on an existing Internet
  website, including a publicly accessible video-sharing or social
  networking site, each recording described by Subsection (b).  The
  archived recordings must be easily found by searching the name of
  the body on the Internet.
         (d)  A governmental body must archive and make a recording
  described by this section available on the applicable Internet
  website not later than the second business day after the date the
  meeting is held.  A governmental body may not remove a recording
  from an Internet website once the recording is made available to the
  public.
         (e)  A governmental body is exempt from the requirements of
  this section to the extent a catastrophe, as defined by Section
  551.0411, or a technical breakdown prevents the body from complying
  with this section.  Following the catastrophe or technical
  breakdown, the governmental body shall make all reasonable efforts
  to make the required recording of the open meeting available in a
  timely manner.
         SECTION 5.  Section 551.0725(b), Government Code, is amended
  to read as follows:
         (b)  Notwithstanding Section 551.103 [551.103(a),
  Government Code], the commissioners court of a county to which that
  section applies must make a recording of the proceedings of a closed
  meeting to deliberate the information.
         SECTION 6.  Section 551.103, Government Code, is amended by
  amending Subsection (a) and adding Subsection (e) to read as
  follows:
         (a)  Except as provided by Section 551.1035, a [A]
  governmental body shall either keep a certified agenda or make a
  recording of the proceedings of each closed meeting[, except for a
  private consultation permitted under Section 551.071].
         (e)  Subsection (a) does not apply to a private consultation
  permitted under Section 551.071.
         SECTION 7.  Subchapter E, Chapter 551, Government Code, is
  amended by adding Section 551.1035 to read as follows:
         Sec. 551.1035.  CERTIFIED AGENDA AND RECORDING REQUIRED IN
  CERTAIN POPULOUS COUNTIES. (a)  This section applies only to a
  governmental body to which Section 551.0215 applies.
         (b)  A governmental body shall prepare and keep for each
  closed meeting of the body:
               (1)  a certified agenda of the proceedings of the
  meeting; and
               (2)  either:
                     (A)  a video recording of the meeting; or
                     (B)  a recording of the meeting if the meeting is a
  telephone conference call meeting authorized by Subchapter F or by
  other law.
         (c)  The presiding officer shall certify that an agenda kept
  under Subsection (b) is a true and correct record of the
  proceedings.
         (d)  The certified agenda must include:
               (1)  a statement of the subject matter of each
  deliberation;
               (2)  a record of any further action taken; and
               (3)  an announcement by the presiding officer at the
  beginning and the end of the meeting indicating the date and time.
         (e)  A recording made under Subsection (b) must include
  announcements by the presiding officer at the beginning and the end
  of the meeting indicating the date and time.
         (f)  Subsection (b) does not apply to a private consultation
  permitted under Section 551.071.
         SECTION 8.  Section 551.104, Government Code, is amended to
  read as follows:
         Sec. 551.104.  CERTIFIED AGENDA AND [OR] RECORDING;
  PRESERVATION; DISCLOSURE. (a) Except as provided by Subsection
  (b), a [A] governmental body shall preserve the certified agenda or
  recording of a closed meeting for at least two years after the date
  of the meeting. If an action involving the meeting is brought
  within that period, the governmental body shall preserve the
  certified agenda or recording while the action is pending.
         (b)  A governmental body to which Section 551.1035 applies
  shall permanently preserve the certified agenda and recording of a
  closed meeting.
         (c)  In litigation in a district court involving an alleged
  violation of this chapter, the court:
               (1)  is entitled to make an in camera inspection of the
  certified agenda and [or] recording;
               (2)  may admit all or part of the certified agenda and 
  [or] recording as evidence, on entry of a final judgment; and
               (3)  may grant legal or equitable relief it considers
  appropriate, including an order that the governmental body make
  available to the public the certified agenda and [or] recording of
  any part of a meeting that was required to be open under this
  chapter.
         (d) [(c)]  The certified agenda and [or] recording of a
  closed meeting are [is] available for public inspection and copying
  only under a court order issued under Subsection (c)(3) [(b)(3)].
         SECTION 9.  Section 551.142(a), Government Code, is amended
  to read as follows:
         (a)  A [An interested] person, including a member of the news
  media, may bring an action by mandamus or injunction to stop,
  prevent, or reverse a violation or threatened violation of this
  chapter [by members of a governmental body].
         SECTION 10.  Section 551.145, Government Code, is amended to
  read as follows:
         Sec. 551.145.  CLOSED MEETING WITHOUT CERTIFIED AGENDA OR
  RECORDING; OFFENSE[; PENALTY].  (a)  A member of a governmental body
  to which Section 551.103 applies commits an offense if the member
  participates in a closed meeting of the [governmental] body knowing
  that a certified agenda of the [closed] meeting is not being kept or
  that a recording of the [closed] meeting is not being made.
         (b)  A member of a governmental body to which Section
  551.1035 applies commits an offense if the member participates in a
  closed meeting of the body knowing that a certified agenda of the
  meeting is not being kept or that a recording required by this
  chapter or other law of the meeting is not being made.
         (c)  An offense under Subsection (a) or (b) is a Class C
  misdemeanor.
         SECTION 11.  Subchapter G, Chapter 551, Government Code, is
  amended by adding Sections 551.147 and 551.148 to read as follows:
         Sec. 551.147.  OPEN MEETING WITHOUT RECORDING; OFFENSE.  (a)
  A member of a governmental body commits an offense if the member
  participates in an open meeting of the body knowing that a recording
  required by this chapter or other law of the meeting is not being
  made.
         (b)  An offense under Subsection (a) is a Class C
  misdemeanor.
         Sec. 551.148.  FAILURE TO ARCHIVE RECORDING; OFFENSE.  (a) A
  member of a governmental body commits an offense if the member
  knowingly fails to ensure that a recording of an open meeting of the
  body is made available and maintained on the Internet if required,
  and as provided, by this chapter.
         (b)  An offense under Subsection (a) is a Class C
  misdemeanor.
         SECTION 12.  Section 11.1513(b), Education Code, is amended
  to read as follows:
         (b)  The board of trustees may accept or reject the
  superintendent's recommendation regarding the selection of
  district personnel and shall include the board's acceptance or
  rejection in, as applicable, the minutes, recording, or [of the
  board's meeting, as required under Section 551.021, Government
  Code, in the] certified agenda [or tape recording required under
  Section 551.103, Government Code, or in the recording] required
  under Chapter 551 [Section 551.125 or 551.127], Government Code[,
  as applicable].  If the board rejects the superintendent's
  recommendation, the superintendent shall make alternative
  recommendations until the board accepts a recommendation.
         SECTION 13.  The changes in law made by this Act apply only
  to a meeting held or a recording required to be made on or after
  September 1, 2017.  A meeting held or a recording required to be
  made before the effective date of this Act is governed by the law in
  effect immediately before the effective date of this Act, and the
  former law is continued in effect for that purpose.
         SECTION 14.  This Act takes effect September 1, 2017.